Academy
My learningOpen Scenario

Work as a team

Share your team's work and workflows, give the Agent shared rules, and bring people in.

  • Lesson 6 of 6
  • Checked Nov 11, 2026
Tutorial film2:11 Captions
Work as a team

Watch the video: https://ufgc0c9mhl4ueq76.public.blob.vercel-storage.com/academy/e24aca8ca89e878fcb1bb463521257e659611e7e093bedc2e3da11ce5b0b3555.mp4

About this lesson

Share the work with collections and tags; lock, export, import and duplicate workflows, and put Apps on a project's Home; give the Agent instructions at the organization, project and personal level; then invite many people at once and follow how it's going in Analytics and the Activity Trail. The models and settings in this lesson are as of November 2026.

See moreSee less
  • Share approved work with collections and tags, and workflows with Lock, Export and Import.
  • Give the Agent shared rules in organization and project instructions, and know how memory works.
  • Invite many people at once, and follow activity in Analytics and the Activity Trail.
Step by step with an agent, through the Scenario MCP (5 steps)Hide the steps

  1. Connect the Scenario MCP

    Connect your agent and sign in with OAuth at mcp.scenario.com, and name the team and project. Locking a workflow, Apps and Customize Home, and the Agent's instructions and memory are set in the web app.

  2. Brief the agent: file and tag a job's assets

    Prompt
    Using the Scenario MCP, in the project [project]: find the collection and tag tools with scenario_tools_search. Create a collection called [name] and add these approved assets to it: [asset IDs]. Add the tag status-approved to each of them, without removing their other tags. Show me the plan first and wait for my go, then report the collection ID and every asset ID.

  3. Run the shared workflow

    Prompt
    Find our workflow [name] with workflows_list and run it with workflow_run on [inputs]. Tell me what the run will spend before you start it and wait for my go. Then wait with jobs_wait and file the results in the same collection.

  4. Bring the team in

    Prompt
    Find the members tools with scenario_tools_search. Invite these people as Members: [emails], and add them to [project] as Contributors. Show me the full list of changes first and wait for my go.

  5. See how it's going

    Prompt
    With the usage tool, show me this month's usage by person and by project. Don't change anything.
Step by step in the web app (11 steps)Hide the steps

  1. Group assets in a collection

    Collections at the top right of the top bar › New Collection, or an asset's Collections menu › type a name › Create collection. To add many, select them in the gallery and choose the collection from Collections in the bottom bar.

  2. Tag many assets at once

    Select assets in the gallery, open the tag field in the bottom bar, type the tag and press Enter. Use dashes instead of spaces, such as status-approved, from a short list the team agrees on.

  3. Share a workflow, and lock it

    Open the workflow, then the ... menu at the top right: Lock Workflow so people can run it but not change it, Export Workflow, Duplicate Workflow or Copy Workflow ID. A locked workflow opens in run-only mode.

  4. Move a workflow to another project

    Export it, switch to the other project with the pill, open Workflows and click Import at the top right. It comes back with all its nodes, connections and settings.

  5. Put Apps on the project's Home page

    Edit App at the top of the editor turns a workflow into a simple form. Then account menu › Customize Home, set Apps to the project's own apps with Source, reorder sections or Add Widget.

  6. Write organization instructions

    Organization › Agent › Organization Instructions, then Save; only admins can edit them. Keep them short and stable, one rule per line.

    Prompt
    Look: clean 2D hand-painted. No photoreal unless a brief asks.
Stills: GPT Image 2.5 Sunburst. In-image text: Ideogram 4.5. Edits: GPT Image 2.5 (masked) or Nano Banana 2.1.
Video: Seedance 2.5, or Grok Imagine Video 1.5 for speed and audio.
Lip-sync: Veed Fabric. 3D: Rodin Gen-2.5. Textures: a Realistic Textures LoRA.
Ratios: 16:9 hero, 9:16 store. Upscale finals only.
Tag assets by project and milestone, and file approved work in its collection.

  7. Add project instructions

    Project › Agent › Project Instructions, written like the brief you'd give a new teammate. The organization's instructions still apply.

    Prompt
    Top-down pixel RPG. Cool palette, torchlit dungeon mood, rounded UI.
Characters: our trained "Knight" model, then Character Turnaround for 4-view sheets.
Edits: GPT Image 2.5 with a mask, and always pass the hero reference images.
Textures: our "Stone Walls" Realistic Textures LoRA for seamless tiles.
In-world text: Ideogram 4.5. Video: Seedance 2.5. Ratios: 16:9 cinematics, 1:1 icons.
Approved art gets tagged "locked" and filed in the "Locked Art" collection.

  8. Add your own instructions

    You › Agent › Personal Instructions apply in every project you work in. When rules overlap, yours win over the project's, and the project's over the organization's.

  9. Review the Agent's memory

    Personal Memory under You › Agent and Project Memory under Project › Agent are private to each person. Review, edit and save them, or ask the Agent to forget something.

  10. Bring your team in

    Paste the emails into Invite Members under Organization › Members, with a role and their projects in one go, or use Import CSV. Shape projects the way you work: one shared project, one per client or game, and a sandbox.

  11. See how it's going

    Organization › Analytics and Activity Trail show who's active, what they use and what they make.

Related

Read the full article5 min read
CoursesLessonsBrowseMy learning